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Executive Administrative Assistant
Location:
Huntsville, AL
Description:
SiloSmashers, Inc. is a strategy, technology, and management consulting firm, founded in 1992, and located in Reston, Virginia. SiloSmashers delivers superior services and solutions to the public sector in the areas of project/program management, performance management, and IT security. The company provides innovative, collaborative business approaches, and proven methodologies that enable customers to break down organizational silos and optimize operational efficiency to achieve peak performance and mission success. Come join our team! Responsibilities Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials. Review and modify correspondence for internal consistency and conformance. Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues. Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds. Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.). Obtain and deliver read ahead material for management's scheduled meetings and distribute to attendees. Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits. Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments. Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget. Enter and maintain professional data. Serve as records manager and maintain office files. Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review. Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites. Prepare property turn-ins Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature. Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc. Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results. Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff. Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests. Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety. Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary. Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures. Qualifications Top Secret Security Clearance Bachelor's degree from an accredited university or college with eight (8) year or more years of general office assistant experience. Educational requirement may be waived if the candidate has ten (10) or more years of experience. Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word. Ability to communicate orally and in writing. Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders. What we offer: SiloSmashers offers its employees opportunities to be their best in careers in management and technology consulting. There is a place at SiloSmashers for experienced professionals, transitioning military personnel, new graduates, cleared professionals, and referrals from current SiloSmashers employees. At SiloSmashers you will do important work, surrounded by professional colleagues, in a company that is dedicated to client satisfaction. SiloSmashers strives to offer an environment where employees can achieve everything that is important to them. To support this philosophy, we provide not only competitive compensation, retirement benefits, health benefits, and work-life and wellness programs, but also leave programs, and career growth opportunities. For more information please visit the SiloSmashers website at www.SiloSmashers.com. SiloSmashers, Inc., is an Equal Opportunity Employer. Job Posted by ApplicantPro
Company:
Silosmashers
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Executive Administrative Assistant
Executive Administrative Assistant is a Clerical Administrative Specialist, Executive Administrative Assistant Job at Silosmashers located in Huntsville AL. Find other listings like Executive Administrative Assistant by searching Oodle for Clerical Administrative Specialist, Executive Administrative Assistant Jobs.
Executive Administrative Assistant is a Clerical Administrative Specialist, Executive Administrative Assistant Job at Silosmashers located in Huntsville AL. Find other listings like Executive Administrative Assistant by searching Oodle for Clerical Administrative Specialist, Executive Administrative Assistant Jobs.