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Administrative Acquisition Specialist – Senior-Level, Active DoD Top Secret
Location:
Washington, DC
Description:
FWDthink is seeking a highly qualified senior-level Administrative Acquisition Specialist to support our U.S. Air Force client. This role supports a full range of administrative functions for an organization's administrative duties that are required to accomplish the appropriate acquisition management and oversight responsibilities. Primary Responsibilities Perform administrative support functions to assist Air Force Program Manager or Contracting Specialist in the administrative efforts of the (1) requirements planning phase, (2) requirement package development, (3) produce reports and data, and (4) develop and maintain business rules. The right candidate will be familiar with military customs and courtesies, have strong oral and written communication skills, and understand the DoD and Federal Government acquisition process. Perform acquisition strategy planning to include assisting and collecting requirement package(s) for contract file from mission partners. Perform reviews and assist in developing Performance Work Statements and Statements of Work with the mission partner. Provide source selection support within limitation of the Federal Acquisition Regulation. Draft acquisition/contract documentation for supported official(s). Documents include, but not limited to, requirement package documentation, Acquisition Strategy Panel (ASP) briefing slides, Acquisition Plan (AP), Business/Contract Clearance form(s), Request for Proposal (RFP), and contract award(s). Perform all pre-award and post-award functions with direction from supported official cradle-to-grave contracting. Submit contract file or document(s) as required. Pre-award functions include market research, coordinate with stakeholders (e.g., Small Business Representative), publicizing contract actions, soliciting requirements, and drafting evaluation of offeror's proposal(s), and drafting awards. Meet critical milestones (e.g., package receipt, ESIS, ASP, solicitation, evaluation, award). Post-award functions include contract administration (e.g., exercise of contract options), terminations, and closeout. Meet critical milestones (e.g., provide timely notice and exercise options unilaterally IAW FAR 52.217-9). Assist in the performance of price and cost analysis. Perform contract closeout functions - establish plan to adhere to GAO mandate for contracting closeout. Assist in the development and maintenance of administrative tools, templates, training, and program governance reporting. Ensure all administrative support efforts are consistent with the governance principles and framework, government statutes, policies, regulations, and related guidance. Provide support in developing and documenting various types of requirements and other information in support of the Mission Partner's acquisition(s). Establish working relationships with stakeholders essential to effective project planning and execution; provide continuous accountability and scheduling coordination with each agency during the project for effective meetings to identify, communicate and resolve any potential problems. Develop, review, and account for the applicable documentation required to execute the acquisition project. Provides feedback to customers and keeps abreast of changing environments and potential shifts in emphasis or other program changes. Serve as an administrative advisor to management, program mangers/officials, contracting officers and other personnel on matters pertaining to improving efficiencies and effectiveness of processes and achieving successful acquisition strategies. Liaison with applicable requirement stakeholders (e.g., SAF/AQ, Mission Partners, Finance, Contracting) to maintain accurate forecast and accountability of upcoming requirements. Participate in meetings pertinent to the planning of assigned requirement(s) Provide Requirements Package Development (e.g., Procurement Request package or initial package): Staff & Administer Documents. Prepare and develop correspondence, reports, memorandums, presentations, ready- to-send (RTS) emails, and other forms of communication for distribution across the organization. Participate as Multi-Functional Team (MFT) member on each assigned requirement. Employing a collaborative and iterative methodology for providing the necessary administrative support in developing deliverables and problem solving to support the Customer's goal of achieving a consistent and comprehensive strategy. Participate and provide administrative support in other meetings pertinent to the development of assigned requirement(s) Successful management of acquisitions and requirements through the organization's management tool or management system. Manage, Schedule, training, assign, report, and track (e.g., Dashboards, Integrated Master Schedules, Calendar Invites, etc.) the organization's acquisition packages using the applicable organizational operating instructions, training and instructions. Utilize administrative acquisition support knowledge and experience to liaison between the organization and Mission Partner and provide assistance, guidance, and support with the timely submission of requirement packages. Review and track requirements utilizing the Air Force Service Management Tool (SMT) and applicable Portfolio dashboards and databases (currently Microsoft (MS) Excel, Access and SharePoint). Develop and maintain requirement package templates. Produce Acquisition Reports & Acquisition Data. Provide applicable acquisition reports with advising on acquisition data to analyze: timelines, performance, statistics, workload balancing, trend analysis, and forecasting. Present findings or translate the acquisition data into useable formats by applying critical thinking. Findings will become part of government dashboard/briefings to support compliance findings, inspections, leadership decision making, and customer expectation management. Maintain and collect acquisition data using different tools and statistical techniques such as MS SQL queries from various databases, such as but not limited to MS Excel, MS Access, SharePoint and data management systems in order to provide accurate and reliable administrative reports (e.g., Requirements, Forecasting and Planning reports, Procurement Acquisition Lead Time (PALT) report, Dashboards). Advise and assist in establishing useful acquisition data collections from existing systems. Apply sound strategies for obtaining quality acquisition data from different sources, integrating and developing actionable information. Prepare applicable acquisition reports and acquisition briefs on an as needed basis. Develop & Maintain Business Rules. The contractor shall assist the organization in administrative actions required to develop and maintain the business rules with improving acquisition tradecraft, processes and standardized in the acquisition process. Assist with the administrative duties with maintaining acquisition process and recommend goals to improve acquisition tradecraft to include streamlining process, lead times, on-time award rates, achieve quality requirements documentation, improve performance and drive efficiencies for acquisitions. Assist with the administrative duties with maintaining various acquisition documents such as but not limited to policy, standard operating procedures, governance, and templates. Assist in the administrative duties with business rules, slides and recommend standardized (e.g., SMART START, ESIS, ASP, Contract Court, Annual Execution Review). All other duties as assigned Required Qualifications Active DoD Top Secret Security Clearance or higher Required Qualified candidates must possess at least 24 Business Credits or six (6) years of acquisition experience in DoD or Federal Government Possess a FAC-C or DAU DAWIA Level I certification in Contracting, Contracting Officer Representative, Purchasing, or Program Management - Required. Work well independently as well as in a team environment Overview: FWDthink, LLC is an ISO 9001:2015, ISO/IEC 27001:2013, and ISO/IEC 2000-1:2018, Small Business 8(a), Small Business HUBZone, Small Business Economically Disadvantaged Women-Owned Small Business (EDWOSB). FWDthink is a consulting company focused on innovation in 3 areas: Tech, Education and Consulting. We primarily support the federal government with our corporate office located in Washington, D.C. FWDthink offers expertise in Information Technology (IT) Solutioning, Program Management, Procurement and Acquisition Solutioning, Business Consulting Services and strong Cybersecurity past performance. Established in 2010, FWDthink holds a TS facility clearance, is 100% Woman and U.S. owned. We are a company of creators with evolving interests. We think forward by aligning our resources, tools, and strategies to focus on the solution. At FWDthink, we use authenticity, simplicity, and kindness to enable talent and service. Our model focuses on moving the mission Forward and encourages experimentation, expression, and the disruption of paradigms that no longer serve the greater good.
Company:
Fwdthink
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Administrative Acquisition Specialist – Senior-Level, Active DoD Top Secret
Administrative Acquisition Specialist – Senior-Level, Active DoD Top Secret is a Clerical Administrative Specialist Job at Fwdthink located in Washington DC. Find other listings like Administrative Acquisition Specialist – Senior-Level, Active DoD Top Secret by searching Oodle for Clerical Administrative Specialist Jobs.
Administrative Acquisition Specialist – Senior-Level, Active DoD Top Secret is a Clerical Administrative Specialist Job at Fwdthink located in Washington DC. Find other listings like Administrative Acquisition Specialist – Senior-Level, Active DoD Top Secret by searching Oodle for Clerical Administrative Specialist Jobs.