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Executive Assistant CEO/COS
Location:
Malone, NY
Description:
SUMMARY/OBJECTIVE: The Executive Assistant supports the Executive and/or Senior Director in achieving company objectives. This may include attending meetings, developing and implementing policies and procedures, performing market research, supporting major initiatives and projects, creating reports, managing calendars and travel, and acting as a gatekeeper for the Executive and/or Senior Director. The Executive Assistant will handle confidential information and must adhere to strict confidentiality. Essential Functions (Job Duties) Serves as principal point of contact and liaison for Executive and/or Senior Director answering incoming phone calls in a polite and professional manner, prioritizing the flow of communication, and accurately taking messages. Manages Executive and/or Senior Director's schedule which includes scheduling meetings, preparing agendas, operating audio-visual systems during meetings, recording minutes and ensuring meetings move along according to the agenda and timeline. Anticipate needs of the Executive and/or Senior Director ensuring Executive and/or Senior Director is fully prepared for all meetings and events. Organize meetings which will include ordering food, coordinating all aspects, and follow up from meeting/event taking minutes as appropriate. Plan and coordinate all travel plans and create expense reports. Handle all incoming and outgoing correspondence for Executive and/or Senior Director. This may include letters, memos, emails, and reports. Prioritize scheduling and access to the Executive and/or Senior Director. Serves as a 'gatekeeper'. Professionally represent Executive and/or Senior Director in their absence. Produce reports, presentations and briefs as needed. Develops and maintains an efficient documentation and filing system (paper and electronic). Attend meetings with Executive and/or Senior Director as requested to observe and take minutes on discussions and action items. Attend meetings Executive and/or Senior Director cannot attend due to schedule conflicts or other obligations taking notes and reporting back to Executive and/or Senior Director. Serve in project management capacity for major projects being led by Executive and/or Senior Director, creating timelines, facilitating project meetings, and ensuring projects remain on track and on budget. Develop, review, improve, and implement policies and procedures to ensure smooth operations. Competencies Impeccable organization Event planning skills Project management skills Attention to detail and problem-solving skills. Excellent written and verbal communication skills Excellent time management skills and ability to multi-task and prioritize work. Collaboration skills, ability to develop networks in and out of the organization. Credibility, able to maintain confidential information. Enhanced IT Proficiency - ability to use Excel, Outlook, Word, Teams, PowerPoint learning new applications as needed. Willingness to observe a flexible schedule. Required Education and Experience This role requires an Associates degree with 3+ years of experience. Bachelors degree is preferred. Experience with OMH, OASAS, OPWDD, and DOH regulations and programs is required. Citizen Advocates, Inc. is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon Citizen Advocates, Inc.'s receipt of an acceptable and job-related background check, motor vehicle report, and/or reference check, as applicable and permissible by law.
Company:
Citizen Advocates
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Executive Assistant CEO/COS
Executive Assistant CEO/COS is a Clerical CEO, Executive Assistant Job at Citizen Advocates located in Malone NY. Find other listings like Executive Assistant CEO/COS by searching Oodle for Clerical CEO, Executive Assistant Jobs.
Executive Assistant CEO/COS is a Clerical CEO, Executive Assistant Job at Citizen Advocates located in Malone NY. Find other listings like Executive Assistant CEO/COS by searching Oodle for Clerical CEO, Executive Assistant Jobs.