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Receptionist
Location:
Kissimmee, FL
Description:
Looking for qualified Administrative Assistants to join our team! We are searching for an Administrative Assistant to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture. If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you! Interested? Perks and Benefits Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program. Innovative Purchasing Program: We offer a purchasing program that allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees. Access to online learning 24/7: Our Learning Management System offers over 1,500 courses for senior care, health and human services industry. Use it for free to help grow your own personal and professional development. Data base includes, MS Office and Leadership/Supervisory content. Available via computer or mobile, and many courses are offered in alternative languages. Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors. Employee Assistance Fund: You are always there for others. Let us be there for you. In unexpected catastrophic situations you can confidentially apply for help. Major Responsibilities Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor. Coordinating work within the department as well as with other departments and responding to inquiries or requests for information. Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions. Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings. Prepares preliminary work on various projects. Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution. Organizes, monitors, and maintains general administrative records and filing systems. Provides customer service to resident/families as necessary. Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department Enters missed punches for staff and agency employees. Reconciles hours daily. Coordinates room setups and refreshments for meetings and conferences. Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results as well as the development of a successful management team . Minimum Qualifications High School Diploma or GED equivalent. Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum. You must be qualified, compassionate, and dedicated to a job well done. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. RECEPTIONIST Purpose of Your Job Position The primary purpose of the position is to perform all front-office administrative duties that are key to the successful operation of the office; ensuring that all administrative and clerical functions are completed on a daily basis and the needs of the office are met within a timely manner. Job Functions As Receptionist / Administrative Assistant you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. Your primary responsibilities include greeting visitors, answering phone calls, and serving as a communication conduit between the public and other office staff. You will be exposed to all levels of management, both internally and externally, to provide support and coordinate duties as they are assigned. Excellent customer service is required at all times. No supervisory function. Duties and Responsibilities Facilitating Visitor Check-In and Check-Out • Welcome visitors upon their arrival. Provide check-in instructions for the visitor log book and directions for where to wait until their appointment. • Inform the appropriate staff members of visitor arrivals. Enforce that visitors are greeted and escorted by a staff member to their meeting destination and escorted back to the front desk at the end of the appointment.• Monitor waiting room activity to ensure visitor comfort. Scheduling Appointments and Communication • Answer, screen, and direct telephone calls (multiple lines) and e-mails from the public and business associates. • Provide general information via phone or e-mail about the company to the public. • Take and pass on accurate messages to staff.• Contact suppliers or business associates upon request.• Facilitate location of office staff on the premises through visitor log. Other Tasks • Receive or direct general deliveries.• Process incoming and outgoing mail to include FEDEX, UPS, USPS, etc. • Photocopy, fax, and scan documents for scheduled meetings and as requested.• Provide clerical / administrative support and perform special projects as assigned by Corporate Office Manager. • Coordinate and arrange meetings as directed by Corporate Office Manager. Provide set up for conference rooms by providing equipment, supplies and other needed arrangements.• Maintain communication with the Corporate Office Manager to correlate office arrangements and minimize conflict. Communicate throughout the day with the Corporate Office Manager regarding any office / vendor issues.• Work with Corporate Office Manager to ensure all equipment such as fax machines, copiers, telephones, work order requests, shred it bins, etc., are maintained.• Maintain the reception area, mailroom and conference rooms.• Order and maintain office supplies.• Open and close the office according to posted hours of operation. • Contact emergency services when required and facilitate their access to the facility. Contact Corporate Office Manager immediately after placing emergency calls.• Demonstrate respect and compassion in every interaction.• Conduct oneself with the highest degree of honesty and integrity in every interaction.• Demonstrate a passion for caring as evidenced by interaction with co-workers and visitors.• Perform all other duties as assigned. Dress Code • The Front Desk staff are required to wear Professional Business Attire (participation in casual Friday is allowed and staff may wear jeans).Safety• Follow established safety regulations to include fire/protection/prevention, smoking regulation, infection control, etc.• Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of the safety and supplies to prevent work related injuries and illness. Working Conditions • Is subject to frequent interruptions.• Is involved with personnel, visitors, vendors and government agencies/personnel, etc., under all conditions and circumstances.• May be required to work beyond normal working hours.• Attends and participates in continuing educational programs.• May be subject to hostile and emotionally upset personnel, visitors, etc.• Is involved with personnel, visitors, government agencies, vendors etc., under all conditions and circumstances. Education • Secondary Education Diploma or GED equivalent and previous experience.Experience• Must posses at least one year experience. Specific Requirements • Must be able to work independently• Must possess excellent interpersonal, coordinating, and organizational skills• Must be able to manage multiple tasks at one time.• Must be able to read, write, speak, and understand the English language and posses good communication skills.• Must possess the ability to make independent decisions when circumstances warrant such action.• Must be a supportive team member, contribute to and be an example of teamwork and team concept.• Must possess the ability to deal tactfully with personnel, visitors, government agencies/personnel, and the general public.• Must not pose a direct threat to the health or safety to other individuals in the workplace. Job Posted by ApplicantPro
Company:
Nspire Healthcare
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Receptionist
Receptionist is a Clerical Receptionist Job at Nspire Healthcare located in Kissimmee FL. Find other listings like Receptionist by searching Oodle for Clerical Receptionist Jobs.
Receptionist is a Clerical Receptionist Job at Nspire Healthcare located in Kissimmee FL. Find other listings like Receptionist by searching Oodle for Clerical Receptionist Jobs.