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Administrative Assistant/Receptionist - Office of Worship
Location:
New Orleans, LA
Description:
JOB TITLE: Administrative Assistant/Receptionist REPORTS TO: Associate Director PROGRAM/OFFICE: Office of Worship FLSA STATUS: [ ] Exempt [ x ] Non-Exempt Impelled by Christ's call , we who serve in the departments and offices of the Archdiocese of New Orleans collaborate with the Archbishop and one another in bringing about the Reign of God. Guided by the Holy Spirit, we work in service to and in collaboration with parishes, schools, and organizations to evangelize and catechize, offer witness and service, lead worship and give pastoral care to all of God's people to advance the saving mission of Christ. JOB SUMMARY: Must provide clerical and administrative support to the Office of Worship and the Archdiocese front desk. Also, assists with liturgical celebrations, events and programs. ESSENTIAL FUNCTIONS: Implements the Archdiocese's mission and philosophy as it relates to the goals of the office. Maintain highest level of confidentiality. Assist clergy and laity with completion of liturgy planning forms in preparation for liturgical celebrations. Maintain calendar of events, assist in scheduling of events, and processing liturgy plans. Ensure professional appearance of office. Create and maintain correspondence, PowerPoint presentations, spreadsheets, data base projects, promotional material, website, and worship aids. Collaborate with the administrative assistants to the Archbishop, auxiliary bishop, and archbishop emeritus in the preparation of episcopal liturgies as well as with other archdiocesan offices. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Provide current and historical reference by developing and utilizing filing and retrieval systems. Maintain office and liturgical supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluate new office products; place and expedite orders for supplies; verify receipt of supplies. Ensure operation of equipment by completing preventive maintenance requirements; troubleshoot malfunctions; call for repairs; maintain equipment inventories; evaluate new equipment and techniques. Coordinate hospitality at major liturgical celebrations. Maintains personal dress and appearance appropriate for this position. Complete projects assigned by the director, associate director, and bishops and other duties as assigned. KNOWLEDGE, SKILLS & ABILITIES Proficiency with Microsoft Office Suite, including Excel and Publisher. Ability to work effectively in a team. Knowledge and understanding of Catholic teachings, practices and organizational structures. Strong communication and organizational skills. Work well autonomously within guidance and feedback of supervisor. Ability to multitask, prioritize, and problem solve in a fast paced office and liturgical environment. Maintain warm and professional presence in stressful situations MINIMUM QUALIFICATIONS: Must have experience at the administrative assistant level. Basic knowledge of Catholic Church teaching and structures required. EDUCATION/EXPERIENCE: High school diploma, college degree or equivalent experience preferred 3-5 years experience providing administrative/clerical support, parish experience preferredForward resumes to: XXXX@arch-no.org JOB DESCRIPTION ACKNOWLEDGEMENT I understand that this job description is to be used as a guide and that I will be responsible for performing other duties as assigned.I further acknowledge that at any time my job duties may change on a temporary or regular basis according to the needs of my office or program without it being specifically included in this job description.
Company:
Archdiocese Of New Orleans
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant/Receptionist - Office of Worship
Administrative Assistant/Receptionist - Office of Worship is a Clerical Administrative Assistant, Administrative Specialist, Receptionist Job at Archdiocese of New Orleans located in New Orleans LA. Find other listings like Administrative Assistant/Receptionist - Office of Worship by searching Oodle for Clerical Administrative Assistant, Administrative Specialist, Receptionist Jobs.
Administrative Assistant/Receptionist - Office of Worship is a Clerical Administrative Assistant, Administrative Specialist, Receptionist Job at Archdiocese of New Orleans located in New Orleans LA. Find other listings like Administrative Assistant/Receptionist - Office of Worship by searching Oodle for Clerical Administrative Assistant, Administrative Specialist, Receptionist Jobs.