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Accounts Payable/Payroll Specialist
Location:
Destin, FL
Description:
Accounts Payable/Payroll Specialist $16.46/hour depending on qualifications. Full-Time + employer paid benefits package (medical, dental, vision, life, vacation leave, sick leave, retirement).Summary: Responsible for the performing administrative duties supporting the Finance Department. Serves as primary point-of-contract between departments and public. Under the direction of the Finance Director, will perform a variety of accounting-related activities including, purchase order processing, accounts payable processing. Responsible for the bi-weekly processing of citywide payroll, quarterly 941s and UCT6. Demonstrates commitment to Team Destin and our mission, vision, values, and goals and represents the city in a professional, dignified manner at all times both in actions and appearance. Contributes to the development and accomplishment of home-team work-plans. Demonstrate competent knowledge of all applicable policies, codes, ordinances, regulations and statutes. Demonstrate competent knowledge of all divisional Key Functions and their associated processes. Assists in other administrative and clerical responsibilities in the accounting department as needed including documentation management, answering telephone, and assisting internal and external customers. Collects, sorts, and distributes finance department mail. Distributes invoices to departments for approval, performs data entry of invoices for A/P check runs, prepares on-demand checks for emergencies, and reconciles vendor statements. Assists and trains other staff in financial processes such as payroll, invoicing, purchase orders. Demonstrates continuous effort to improve operations, decreases turnaround times, streamlines work processes, and works cooperatively and jointly to provide quality seamless internal and public service. Copies files when requested. Maintains W-9s and updates vendor files. Prepares and processes accounts payable each week, including verification of invoices. Assists auditor during annual audit. Prepares internal/external memos, letters, and correspondences. Prepares 1099's and year-end tax documents for vendors. Processes purchase orders and distributes to departments. Issue and track POs and reconcile to encumbrances report. Enter fixed assets from accounts payable invoices. Assists with sale and disposal of surplus property process. Reconciles accounts payable to general ledger. Reconciles invoices and PO's for payment with AP. Establishes and maintains records and controls on purchasing transactions and vendor files. Verifies proper coding and required documentation on purchase requisitions and invoices. Resolves invoice discrepancies. Reconciles statements with paid invoices. Verifies that transactions comply with city purchasing procedures. Reconciles and pays Regions purchasing card by the 20th of the month. Distributes and orders receipt books. Prepare and process daily cash receipts for bank deposit. Prepares and processes biweekly payroll, including all associated responsibilities. These include the payment of payroll taxes, retirement and all other deductions withheld from employees pay, including garnishments reports and payments. Prepare a variety of State and Federal reports, including UCT, 941 and other monthly, quarterly and annual reports. Prepare and process bank transfers and payroll tax payments and retirement payments. Process year end W2 reports and forms. Work closely with accountant to ensure accurate recording and distribution of payroll. Work closely with HR to maintain and reconcile insurance payments to insurance accounts. Reconcile monthly all insurance deductions to insurance payments. Performs other related duties as assigned.Knowledge, Skills and Abilities: Knowledge of departmental policies, procedures, and practices. Knowledge of Munis Financial Software. Skill in the use small office equipment, including copy machines or multi-line telephone systems. Skill in using computers for data entry, word processing and/or accounting purposes. Ability to communicate and organize effectively. Ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divergent from obvious standards) of data, people or things. Ability to communicate with people from all walks of life in a clear and professional manner; maintain constructive working relationships; to convey or exchange information, and to maintain constructive exchanges with individuals that may be upset and/or emotional. Ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Ability to learn and understand subject matter principles and techniques. Ability to make independent judgments in absence of supervision within the scope of respective job duties and tasks. Ability to acquire and expound on knowledge of topics related to primary occupation. Ability to utilize mathematical formulas; add and subtract, multiply and divide totals; determine percentages; and determine time and weight and interpret same as may be appropriate. Ability to interact with people (staff, supervisors, general public and elected officials) beyond giving and receiving instructions to include tactfully mediating conflicts and achieving positive results. Ability to perform under maximum stress when confronted with short deadlines, heavy workloads, conflicting interests and high customer demand.Supervisory Responsibilities: Supervision of other city employees is not required of this position but must be capable of enforcing the city purchasing policies. Support, coordination, training, and assisting other department staff is required.Qualifications: Education and Experience: High School Diploma and three (3) years of work experience involving accounts payable and project accounting. Local governmental experience preferred.Licenses or Certifications: None.Miscellaneous InformationPhysical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be physically able to operate a variety of essential job-related machines and office equipment. Must be able to move or carry essential job-related objects or materials. recblid ts7cw66879en8vaodh1vsh3iw0ty6v
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More About this Listing: Accounts Payable/Payroll Specialist
Accounts Payable/Payroll Specialist is a Accounting & Finance Payroll Specialist Job at City of Destin located in Destin FL. Find other listings like Accounts Payable/Payroll Specialist by searching Oodle for Accounting & Finance Payroll Specialist Jobs.
Accounts Payable/Payroll Specialist is a Accounting & Finance Payroll Specialist Job at City of Destin located in Destin FL. Find other listings like Accounts Payable/Payroll Specialist by searching Oodle for Accounting & Finance Payroll Specialist Jobs.