Praneeth Patlola
This listing was posted on Willhire.
Facilities Administrator
Location:
Pasadena
Description:
<p><strong>***100% onsite.</strong></p><p> </p><p><strong>Position Summary</strong></p><p>Collaborate with property owner, 3rd party IFM and site operations team (site manager, security, HSE and executive administrators) to maintain a safe, secure, and functional environment for Thales employees working in the office. This role requires issuing maintenance work orders, escorting and active monitoring of contractors and transactional tasks, such as receiving invoices, creating purchase requisitions, and inventorying office supplies.</p><p> </p><p><strong>Essential Functions / Key Areas of Responsibility </strong></p><ul><li>Able to clearly communicate with multiple stakeholders (property owner, management, contractors, and office employees).</li><li>Able to complete tasks efficiently and without close supervision</li><li>Able to create shipping labels for couriers and operate USPS mailing machine for outbound office correspondence and packages</li><li>Responsible for the following activities:<ul><li>Overseeing coordination, preparation, usage, and clean-up for special events such as meetings and training sessions</li><li>Prepare Purchase Requests, receive invoices, and work with Accounts Payable within Thales and IFM to make payment</li><li>Coordinate preventive and emergency maintenance work with the IFM, utilizing a ticketing system to place work orders</li><li>Monitor and report on subcontracted workforce related to IFM</li><li>Coordinate activities of janitorial and various other maintenance and service contractors (coffee, vending machines, etc.)</li><li>Define the products to purchase and maintain inventory where necessary (including office supplies and consumables)</li><li>Adhere to all established safety policies, procedures, and applicable regulations</li><li>Assign new desks and equipment to newly hired employees; track inventory of headsets and merchandise</li><li>Allocating and managing space inside the offices, including conference rooms, training room</li><li>Take responsibility for all keys that access all doors in the facility</li><li>Receive and provide energy consumption reports from the property manager</li><li>Maintain and update content of on-site informational TV monitors</li><li>Document and update procedures and Work Instructions relevant to the office administration</li></ul></li></ul><p> </p><p><strong>Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language</strong></p><p> </p><p>Skills and Abilities:</p><ul><li>3 to 5 years of experience as an office manager/administrator</li><li>Advanced knowledge of MS Teams, PowerPoint and Excel</li><li>Knowledge of IT system connectivity (Projector and audio-visual equipment for meetings)</li><li>Extremely well organized and punctual</li></ul><p><em> </em></p><p>þ <strong>Schedule: </strong><em>Monday through Friday 8.00 am to 4.30 pm</em></p><p><strong>Preferred Qualifications</strong></p><p> </p><p>Skills and Abilities:</p><ul><li>OSHA Certified</li><li>Experience working with 3rd party IFM (Integrated Facilities Management) company such as CBRE, Cushman & Wakefield, etc.</li></ul><p> </p><p>Education:</p><ul><li>Bachelor’s degree</li></ul><p> </p><p><strong>Physical Demands</strong></p><p>Seated work in front of a computer</p><p>Walking and climbing stairs and ladders</p><p>Lifting up to 50 lbs. 1-2 times a week will require heavy lifting of shipments</p><p>Education:</p><ul><li>Minimum AA/AS degree</li><li>High School degree with 10+ years of experience in lieu of formal degree</li></ul>
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More About this Listing: Facilities Administrator
Facilities Administrator is a Clerical Administrator Job at Thales located in United States. Find other listings like Facilities Administrator by searching Oodle for Clerical Administrator Jobs.
Facilities Administrator is a Clerical Administrator Job at Thales located in United States. Find other listings like Facilities Administrator by searching Oodle for Clerical Administrator Jobs.