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Secretary - Intake Department
Location:
Buffalo, NY
Description:
Catholic Charities is hiring a Full-time (35 hours/week) SECRETARY / RECEPTIONIST for Catholic Charities in Buffalo for the Central Intake Office for the Stability and Connectedness Team. 35-hour work week over 14 paid holidays over 25 PTO days a year comprehensive health, dental & vision coverage flexible spending accounts no cost Employee Assistance Program (EAP) 403B Retirement plan with employer contributions training and development opportunities. JOB SUMMARY: Responsible for general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. T his position supports the Central Intake office in Buffalo, NY. Central Intake serves individuals and families across Erie County, assisting with emergency financial needs, including rental, utility and food. ESSENTIAL FUNCTIONS: Answers telephones and directs the caller to the appropriate individual. Greets and directs visitors to the office. Takes and retrieves messages for staff. Provides callers with information such as office address, directions to the office location, office fax number, Agency's website, and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assists in the ordering, receiving, stocking and distribution of office and maintenance supplies. Types correspondence for staff. Work collaboratively with other Agency secretaries to facilitate communication among offices and internal departments located on site. Provide excellent internal and external customer service via open and respectful communication, offering assistance and thorough follow-through. Support the planning and execution of departmental activities including trainings, meetings and projects. Utilize MS Outlook to schedule and communicate. Take minutes at meetings and prepare materials as requested. Maintain files for department and directors Complete data entry tasks in agency databases (Excel and Access platforms) Provide office support such as copying, filing, word processing, etc. Fill-in for other building secretaries on occasion as needed. Performs other duties as assigned EDUCATION: High school diploma or equivalent plus experience. Specify Special Requirements: Proficient in Microsoft Excel and Word preferred. EXPERIENCE: Demonstrated computer and organizational skills. Able to function as part of a team providing services to clientele. Relevant office experience and/or training. Strong organizational skills, excellent written, verbal and interpersonal communication skills, ability to work independently and to accept direction required. Apply today at: ccwny.applicantpro.com/jobs Catholic Charities offers an array of programs that strive to empower individuals, children and families. Catholic Charities of Buffalo, NY, is the most comprehensive human service provider serving the eight counties of Western New York with dozens of programs at 40+ professionally staffed locations. Catholic Charities serves more than 150,000 Western New Yorkers each year without regard to age, race, gender or religious affiliation. Catholic Charities programs include comprehensive counseling services for all ages, basic emergency assistance including operating 8 food pantries, mental health services, chemical dependency treatment, educational and job readiness services, services to older adults, marriage counseling, immigration and refugee assistance and a variety of programs that address prevention and treatment of a number of family issues. Job Posted by ApplicantPro
Company:
Catholic Charities Of Buffalo
Posted:
January 25 on ApplicantList
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More About this Listing: Secretary - Intake Department
Secretary - Intake Department is a Clerical Secretary Job at Catholic Charities of Buffalo located in Buffalo NY. Find other listings like Secretary - Intake Department by searching Oodle for Clerical Secretary Jobs.
Secretary - Intake Department is a Clerical Secretary Job at Catholic Charities of Buffalo located in Buffalo NY. Find other listings like Secretary - Intake Department by searching Oodle for Clerical Secretary Jobs.