This listing was posted on Professional Diversity Network.
Executive Assistant
Location:
Salem, OR
Description:
Initial Posting Date: 04/11/2024 Application Deadline: 04/30/2024 Agency: Department of Transportation Salary Range: $4,258 - $5,676 Position Type: Employee Position Title: Executive Assistant Job Description: Executive Support Specialist 2 - Executive AssistantOregon Department of TransportationPublic Transportation DivisionAdministrator's Office Salem The role: Join our team as an executive assistant for the Public Transportation Division (PTD) administrator. In this role, you will be responsible for performing purposeful and deliberate administrative support task for the administrator, unit managers and leadership. You will also coordinate human resource functions, recruiting, onboarding, payroll functions and ensure compliance for state and federal processes and regulations. Apply today for this vital role in PTD!We encourage people from all backgrounds to apply for our positions. We hope you'll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions . Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile. A day in the life: Serve as the executive assistant to the PTD administrator.Support unit managers and leadership team with administrative duties.Independently research, create and assimilate meeting materials for the administrator.Receive, review, follow-up and prepare contracts, agreements, invoices and other documents needed for the administrator signature.Collaborate in decision-making activities, make recommendations on administrative, organizational and other operational matters.Schedule meetings, distribute materials, take meeting minutes and perform other administrative duties.Receive and complete personal assignments, record and track action items for leadership.Provide human resources assistance to managers including recruitment and onboarding processes.Work together with office staff to provide guidance and support for their everyday tasks.Act as the subject matter expert on division-wide administration standards and practice, such as payroll, records retention, and other matters.Serve as PTD initial point of contact with all levels of ODOT personnel, contractors, vendors and interested parties. Must be able to drive or be able to provide efficient and effective means of transportation as needed to perform job duties.Work is primarily performed in an office setting with a minimum of 2-3 days a week in office. Hybrid work options available. To request a copy of the position description, which includes all duties and working conditions, please email XXXX@odot.oregon.gov . What's in it for you: Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.Competitive benefits packages which can be estimated using our compensation calculator .Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the Classification and Compensation page for more details. Public Service Loan Forgiveness opportunity! Want to know about new job postings? Subscribe to receive weekly email notifications! Minimum qualifications: One year of experience performing administrative duties in support of agency projects or programs. Note: Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. What we'd like to see: If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.Previous experience with State of Oregon and/or transportation providing high-level administrative support.Demonstrated experience working independently to accomplish multiple tasks and proactively communicate with managers and staff.Demonstrated experience working in a pressure-filled environment with numerous parties and interruptions.Demonstrated experience using independent judgement, decision making and problem solving skills.Demonstrated experience dealing with political sensitivities, human resources and confidentiality. How to apply: Complete the following required steps: Fill out the application or attach a resume. Please contact the recruiter under the 'Need help?' section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer. Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the "what we'd like to see" section above.Your cover letter must be limited to no more than two (2) pages.Please address your cover letter to Suzanne Carlson, Administrator Public Transportation Division .Generic cover letters that do not address the qualities that you have under the "what we'd like to see" section may receive lower scores than those that addressed the desired qualities.You must upload your cover letter in the 'Resume/Cover Letter' section of the application. Complete questionnaire. Answer the checkbox-style questions before submitting your application. After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference . The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments. Need help? For questions, call 503-779-XXXX or email XXXX@odot.oregon.gov . Additional information: We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.We may use this recruitment to fill multiple or future vacancies.We will conduct name-based criminal background checks on final candidates, including current ODOT employees . All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.You will become part of the state's management team.ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-XXXX (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-XXXX. Oregon Relay Service can be reached by calling 7-1-1.#LI-POST#LI-HybridPDN-9bc955ef-28e1-41f9-82e1-bfaaa17d5155
Company:
Oregon Department Of Transportation
Industry:
Other
Posted:
April 12 on Professional Diversity Network
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to Professional Diversity Network
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Oregon Department of Transportation located in Salem OR. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Oregon Department of Transportation located in Salem OR. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.