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Executive Assistant to the CEO
Location:
Clackamas, OR
Description:
At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are an excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members, and rewarding performance. We live by the core values of our Diamond Philosophy: Quality, Teamwork, Productivity, and Excellence—which means consistently doing your best and always striving to do better. Summary: Pacific Seafood is a third-generation family-owned company that was founded by our CEO’s grandfather in 1941. Today we are one of the largest seafood companies in the US, with nearly 40 locations in 11 states as well as in Canada. Our CEO is a fast-paced, high-energy leader who is always “on the go,” constantly travelling among our various locations. As the Executive Assistant, you will be responsible for helping the CEO stay organized and in communication with company executives. You will also be the “gatekeeper” for access to the CEO and responsible for organizing the CEO’s schedule (both company and personal), helping to manage and respond to emails and phone calls, and providing “on-call” administrative support, including outside normal business hours and on weekends, as needed. Key Responsibilities: Administrative Leadership Maintain a consistent presence outside the CEO’s office and be the “face of the CEO” at headquarters when he is travelling. Maintain credibility, trust, and professionalism with the Executive Team and all people interacting with the CEO. Know and learn the names and positions of all executives, general managers, and support department leaders. Maintain strict confidentiality about sensitive information and the CEO’s whereabouts. Attend meetings, take accurate notes, and follow up to ensure tasks are accomplished on time. Help the CEO assign/delegate work to direct reports and others. Maintain action item lists for each direct report and ensure direct reports meet timelines by following up on deliverables. Communications Provide a "gatekeeper" and "gateway" role where people who need to talk to the CEO go through you. Provide a bridge for smooth communication between the CEO and his direct reports as well as outside parties. Act as a liaison between the Board of Directors and the CEO/company executives. Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the office and keeping him updated. Monitor the CEO’s email inbox, tending to urgent matters and removing unnecessary emails. Maintain a maximum of one page of emails at the end of each day. Draft and send emails and maintain email lists for forwarding regular messages. Type dictation from the CEO in response to emails. Answer the phone, take accurate messages, keep track of executives’ whereabouts, and handle urgent calls with appropriate judgment. Draft CEO speeches, announcements, and presentations. Maintain address and contacts lists and handle all mailing and couriers (including birthday cards, personal and professional correspondence, etc.). Organization and Logistics Maintain the CEO’s professional, personal, and jet calendars (both electronic and paper) with accuracy and in real time without delays. Stay at least two weeks ahead on calendars to minimize last minute changes and avoid schedule conflicts. Ensure the CEO is on time to all appointments and take into consideration travel time. Coordinate the CEO’s travel arrangements. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Arrange and handle all logistics for the CEO’s meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials, etc. Responsible for event planning logistics for executive level meetings (location, food, agenda, etc.). Maintain a professional atmosphere in the Board Room and CEO’s office (organized, stocked with supplies, coffee, etc.). Ensure computer and projector are on and working prior to meetings. Organize and maintain administrative records on personnel, equipment, facilities, and other business elements – both paper files and electronically. Assist as needed with helping the CEO on various family matters, helping schedule and manage children’s appointments, school, activities, etc. Be available outside of traditional office hours, including occasional evenings and weekends, on an as needed basis. Expenses Manage expense reports for the CEO’s direct reports. Log payment of bills (work and personal). Keep track of the CEO’s properties and vehicles to ensure bills and taxes are paid and insurance cards are up to date. Deposit checks with the bank. Keep track of various bank accounts (work and personal). Route invoices to appropriate persons for payment. Assist as needed including running errands, purchasing gifts, etc. Perform other duties, as assigned. What You Bring to Pacific Seafood: Required Bachelor’s degree in related field (preferred) Minimum three years related experience and/or training Advanced knowledge of Microsoft Office Suite primarily Outlook, Word, Excel, PowerPoint and Teams > 65 WPM typing speed Valid Driver’s License Total Compensation: At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to: Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disability Flexible spending accounts for health flex and dependent care expenses 401(k) retirement plan options with generous annual company profit sharing match Paid time-off for all regular FT team members to include sick days, paid holidays, vacation, and personal time Employee assistance program providing confidential professional counseling, financial and legal assistance at no charge to team members and immediate family members Product purchase program Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Powered by JazzHR
Company:
Pacific Seafood
Posted:
April 19 on The Resumator
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More About this Listing: Executive Assistant to the CEO
Executive Assistant to the CEO is a Clerical CEO, Executive Assistant Job at Pacific Seafood located in Clackamas OR. Find other listings like Executive Assistant to the CEO by searching Oodle for Clerical CEO, Executive Assistant Jobs.
Executive Assistant to the CEO is a Clerical CEO, Executive Assistant Job at Pacific Seafood located in Clackamas OR. Find other listings like Executive Assistant to the CEO by searching Oodle for Clerical CEO, Executive Assistant Jobs.