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Administrative Assistant - Career & Technical Education, Middle College | Administrative Assis1

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Administrative Assistant - Career & Technical Education, Middle College

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Location:
Marquette, MI
Description:

POSTING DATE: April 23, 2024 NOTICE OF VACANCY Administrative Assistant – Career & Technical Education, Middle College POSITION SUMMARY: Provides secretarial and clerical support for Career & Technical Education (CTE) staff and programming (Perkins Grant, Jacobetti Center Programs, Marquette-Alger Technical Middle College (MATMC), Work-Based Learning) and Career Guidance. Serves as Administrative Assistant for Director of Career and Technical Education. MINIMUM QUALIFICATIONS: Post-secondary experience or Associate Degree in relevant area Four years of related secretarial/office experience Strong accounting or finance background Proficient computer/software skills including Microsoft Word, Excel, FileMaker Pro, PowerPoint, Google, and Zoom Excellent filing and organizational skills Strong verbal and written communication skills Professional attitude and appearance PREFERRED QUALIFICATIONS: Bachelor’s Degree in relevant area Experience in / knowledge of Career and Technical Education Experience with grant applications, reports, and procedures Knowledge of fiscal procedures (POs, invoicing, coding expenses, etc.) Experience with setting up for meetings, trainings and workshops ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide secretarial and clerical support for CTE, MATMC, and WBL staff and programs Assist with scheduling and coordination of high school classes at NMU’s Jacobetti Center Assist with gathering and compiling data and financial reports for grant submissions, including Perkins and State grants Maintain accurate financial records, including POs, invoicing, and coding Maintain detailed database and records for internship students, contacts and placements Ensure paper records are filed and accessible by CTE, MATMC, and WBL staff Update Career and Technical Education Information System (CTEIS) database information Participate in CTEIS conference calls to stay up to date on current reporting requirements Conduct telephone surveys with CTE and MATMC graduates and document results Provide support for scheduling, preparing for, and creating materials for CTE, MATMC, and WBL events Direct students and parents to requested resources and address their questions as appropriate Provide support for administrative processes related to Summer Job Club and Department of Natural Resources (DNR) programs, including processing staff and student time cards Make/manage conference, hotel, and car reservations for staff Collect and process time cards and time logs Prepare correspondence and documents as requested Scan and file documents in electronic storage system Complete special projects as needed, such as assisting with updating online resources for CTE, MATMC, and WBL Perform general administrative / clerical duties such as filing, photocopying, faxing, and creating purchase orders Assist with Marquette-Alger RESA website updates Interact with the public in a positive, courteous, and professional manner via email, phone, and in person Provide front desk coverage as requested/assigned Perform other duties and responsibilities as assigned OTHER KNOWLEDGE, SKILLS, AND ABILITIES: Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations Ability to work on multiple projects and maintain proactive communication with stakeholders Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets SPECIAL CONDITIONS: Perform position duties and functions while upholding confidentiality of privileged and sensitive information TERMS OF EMPLOYMENT: Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job REPORTS TO : Director of CTE / CEPD COMPENSATION & BENEFITS: According to Marquette-Alger RESA ESP Collective Bargaining Agreement. Starting wages are $17.98-20.24/hour. APPLICATION DEADLINE: 2 p.m. on Friday, May 3, 2023 Apply online at https://www.maresa.org/employment/ Please direct any questions to XXXX@maresa.org Marquette-Alger Regional Educational Service Agency does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes") in its programs and activities, including employment opportunities. The Agency's Compliance Officer shall handle inquiries regarding the Board's nondiscrimination policies and address any complaint of discrimination. Powered by JazzHR
Company:
Marquette-Alger Resa
Posted:
April 23 on The Resumator
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More About this Listing: Administrative Assistant - Career & Technical Education, Middle College
Administrative Assistant - Career & Technical Education, Middle College is a Clerical Administrative Assistant, Administrative Specialist Job at Marquette-Alger Resa located in Marquette MI. Find other listings like Administrative Assistant - Career & Technical Education, Middle College by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.